Read on to find out how to manage access to Shared Spaces in LockFiles.
Only the Administrator, Moderator and Folder Manager accounts can manage access on behalf of single users.
Once you have created your Shared Spaces, you can start giving the first user accesses.
Depending on the type of account, the user rights will not be the same :
- A simple user will be able to :
- Add files to the Shared Spaces
- Upload files from the Shared Spaces (those he has uploaded as well as those others have uploaded)
- The Folder Managers will be able to do the same actions, and rename, move and delete files (as will the Administrator account and Moderators)
🚨 Beware : to add a user to a Shared Space, the user must first have activated their LockSelf account. If needed, please consult the following articles :
Give an access right to a new user or a new users group
- Step 1 : Click on the desired space, and on the right information panel, click on « Manage access ».
- Step 2 : In the window that appears, add a new user by adding him based on his email address, or add a new user group (based on its name).
Give a temporary access right
To give a user a time-limited access right to a Shared Space or a sub-folder, select it and check the « Expiration date » button.
By default, the date specified will be D+30, but you can change it and specify the date you want.
A user who has time-limited access rights to a Shared Space or a sub-folder will have the symbol next to his name.
After the specified date, the user will no longer have access to the Shared Space or folder in question.
Remove access rights to a user or a users group
- Step 1 : Click on the desired space, and on the right information panel, click on « Manage Access ».
- Step 2 : In the window that appears, select a user or a users group and then click on « Remove ».
Thus, the user or group of users will no longer have access to the Shared Space in question.
When a user or a group of users is given new access to a Shared Space, inheritance applies : this means that the rights will automatically be passed on to the child spaces located within the parent space.
This inheritance concerns access rights but also the Folder Manager status : when this status is given to a user on a given space, it will also be reflected on all the child spaces for this same user.
It is possible to break the inheritance that is automatically applied.
To do this, go to the desired child folder, and in the « Manage access » box, remove the user or the users group.
This way, the user or users group will no longer have access to the child folder, but will still have access to the parent space.
Download an access rights report
For each Shared Space, folder or sub-folder, it will be possible for the Administrator account, Moderators and Folder Managers to download an access rights report in pdf format, in order to have a summary of user access to the space in question.
To do this, go to a Shared Space or a specific folder, and on the right-hand panel, click on « Report of rights ».
You will get a document like this one :