How to manage access to Shared Spaces ?

Read on to find out how to manage access to Shared Spaces in LockFiles.

Only the Administrator, Moderator and Folder Manager accounts can manage access on behalf of single users.

In this article you will find : 

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Once you have created your Shared Spaces, you can start giving the first user accesses. 

Depending on the type of account, the user rights will not be the same : 

  • A simple user will be able to :
    • Add and download files from Shared Spaces in order to consult them
    • Delete, move and rename only the files they have added
  • The Folder Manager will be able to do the same things, even on files they have not added

🚨 Beware : to add a user to a Shared Space, the user must first have activated their LockSelf account. If needed, please consult the following articles : 


Give an access right to a new user

  • Step 1 : Click on the desired space, and on the right information panel, click on « Manage access ».

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  • Step 2 : In the window that appears, add a new user by adding him based on his email address.

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Give access rights to a new user group

  • Step 1 : Click on the desired space, and on the right information panel, click on « Manage access ».

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  • Step 2 : In the window that appears, add a new user group by adding it based on its name.

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Inheritance

When a user or a group of users is given new access to a Shared Space, inheritance applies : this means that the rights will automatically be passed on to the child spaces located within the parent space.

This inheritance concerns access rights but also the Folder Manager status : when this status is given to a user on a given space, it will also be reflected on all the child spaces for this same user.

It is possible to break the inheritance that is automatically applied.

To do this, simply go to the desired child folder, and in the « Manage accesses » box, delete the user, the user group or the Folder Manager status.

  • For a user or group of users : Click on a user or group of users and then click on « Remove ». 

This way, the user or user group will no longer have access to the child folder, but will still have access to the parent space.

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  • For Folder Manager status : Click on the user and then on « Remove Manager Status ».

The user will no longer be a Folder Manager for the child folder, but will remain the Folder Manager for the parent space.

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